Contents


Service

Enterprise Password Manager Administration

Service Manager
Benjamin Hartung
Department

Contact
Maytum 117, (716) 673-4725, hartung@fredonia.edu
Service Owner
AVP/CIO - Stephen Rieks
Description

The Information Technology Services department offers 1Password Teams as an enterprise password management solution to University employees for the secure storage of their professional usernames and passwords. Each 1Password Teams user will be issued a personal password vault and maybe issued a team vault for securely sharing passwords. 

NOTE: Departments will be responsible for the annual subscription fee for each account requested and the accounts are only to be used for official University business. 

Service Users
University employees
User Services
  • Securely store all of your professional account information in one location (e.g. passwords, account numbers, pass-codes etc..)
  • Use tags and powerful searches to quickly find what you're looking for on any of your devices.
  • Your data is protected behind your one Master Password, which only you know. Strong AES-256 encryption protects your sensitive information at all times.
  • Unlock 1Password on your mobile device with your fingerprint or a PIN code. It is strongly recommended that all mobile devices be encrypted and have a screen lock enabled.
  • 1Password is integrated into your web browser, so you can create passwords, fill in credit cards, and sign in to your online accounts with a single click.
  • Sign in to supported apps on your iPhone or iPad in a single tap, without needing to type in your username or password.
  • Receive around-the-clock security alerts for the services and sites that you use.
  • Use tools like Security Audit to find duplicate and weak passwords, and improve them with the Strong Password Generator.
  • Easily import passwords from other password managers.
  • 1Password teams web access (only) is protected by Duo Security MFA.
Business Services
All University departments may request this service.
Technical Services
  • Account creation
  • Emergency Kit secure storage
  • Access Control for Vault Managers
  • Basic End User Training
Requirements
  • Need to be a University employee. 
  • Need to provide on-going funding for the annual subscription costs for each account.
  • Need to adhere to all federal, NYS and University policies as they relate to account and password management.
  • Need to only use University provided or business related account password for this service.
  • Need to provide in a sealed envelop a copy of your Emergency Kit with Master Password to the Information Security Officer located in Maytum 117. 
  • Need to access the web version of this service via Duo Security MFA.
  • Vault Managers maybe assigned to manage "team" or "departmental" shared password vaults. Vault Managers will need to be approved by their Department Head/Director/Dean.
  • ITS Only: All ITS members will be required to use 1Password Teams to securely store their professional accounts and ITS department heads will be responsible for managing shared team vaults. 
Rates / Cost of Use
Annual fees will vary from year to year and will be the responsibility of each department. 
Getting Started
  1. Request an 1Password Teams account via Tracker or by contacting the ITS Service Center (716) 673-3407. ITS will send you a 1Password Teams account enrollment email from teams@1password.com to create your account:
  2. After completing the enrollment process you will receive a Welcome email that will have Your Sign-in Address and Email Account. 
  3. Be sure to print out your Emergency Kit. It’s where you will find your secret Account Key, which protects your data, and which you will need to sign in to 1Password from new devices. 
    • NOTE: You are required to deliver your Emergency Kit with Master Password in a sealed envelop to the Information Security Officer located in Maytum 117. Please place your signature and date across the envelop seal. This envelop will be stored in the ITS Disaster Recovery/Business Continuity Site vault in Gregory Hall and will only ever be accessed if you loose your Emergency Kit or other such emergency. 
  4. Visit the Agile Bits Support website to check out brief tutorials and other helpful documents. 
  5. For more assistance, please contact the ITS Service Center (716) 673 - 3407.
Availability

24/7/365

Getting Help

All requests for assistance are completed using FredQuest: 
https://fredquest.fredonia.edu/

SLA Notes

Typically the turnaround for End User and Vault Manager support tickets is next business day.

Business Procedures
  • All knowledge base articles for this service will be located in Answers.fredonia.edu.
  • All Emergency Kits will be stored in a sealed envelop in the ITS Disaster Recovery/Business Continuity Site vault in Gregory Hall.
Change Procedures
Changes to the service (transition, additions, and discontinuations) must be reviewed by TAC and approved by the Service Manager (CIO) and Cabinet.
Assigned Primary Support

Assigned Secondary Support

RACI Chart

Level

Responsible

Accountable

Consulted

Informed

Primary

Ben Hartung

Ben Hartung

ITS Service Center, Network Design & Development, & Enterprise Infrastructure Services

User

Secondary

Steve Rieks

Steve Rieks

ITS Service Center, Network Design & Development, & Enterprise Infrastructure Services

User

Tertiary

 

 

 

 

Date Last Modified

Oct 19, 2018

Status
Active

Short URL to this page: https://answers.fredonia.edu/x/doHr